Here’s a job specification for a Finance Administrator, formatted in HTML as requested:
Finance Administrator
Job Summary
The Finance Administrator is a crucial member of the finance team, responsible for providing comprehensive administrative and clerical support to ensure the efficient operation of the department. This role involves a variety of tasks, including processing financial transactions, maintaining accurate records, assisting with financial reporting, and providing excellent customer service to internal and external stakeholders.
Key Responsibilities
- Transaction Processing: Accurately process invoices, payments, and receipts in a timely manner. Reconcile bank statements and credit card transactions. Manage petty cash and ensure proper documentation.
- Record Keeping: Maintain organized and up-to-date financial records, both electronic and physical. Ensure compliance with company policies and legal regulations regarding record retention.
- Financial Reporting: Assist with the preparation of monthly, quarterly, and annual financial reports. Gather data and create spreadsheets for analysis. Support the finance team during audits.
- Customer Service: Respond to inquiries from vendors, customers, and employees regarding financial matters. Resolve discrepancies and provide accurate information.
- Administrative Support: Perform general administrative tasks such as filing, photocopying, scanning, and data entry. Manage incoming and outgoing mail related to finance.
- Budget Support: Assist in the preparation and monitoring of budgets. Track expenses and identify potential cost savings.
- Compliance: Ensure compliance with all relevant financial regulations and internal controls. Assist in the development and implementation of financial policies and procedures.
- System Maintenance: Assist with the maintenance and updates of financial software and systems. Troubleshoot basic technical issues and escalate as needed.
Qualifications and Skills
- Education: High school diploma or equivalent required; Associate’s or Bachelor’s degree in accounting, finance, or a related field preferred.
- Experience: Proven experience in an administrative or finance-related role is highly desirable.
- Technical Skills: Proficiency in Microsoft Office Suite, especially Excel. Experience with accounting software (e.g., QuickBooks, SAP) is a plus.
- Attention to Detail: Meticulous attention to detail and accuracy in all tasks.
- Organizational Skills: Excellent organizational and time-management skills with the ability to prioritize tasks and meet deadlines.
- Communication Skills: Strong written and verbal communication skills. Ability to communicate effectively with people at all levels of the organization.
- Problem-Solving Skills: Ability to identify and resolve basic financial issues.
- Confidentiality: Ability to handle sensitive financial information with discretion and maintain confidentiality.
- Teamwork: Ability to work effectively as part of a team and contribute to a positive work environment.
Reporting Structure
The Finance Administrator reports to the Finance Manager.
Benefits
Competitive salary, health insurance, paid time off, and opportunities for professional development.
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